AAUW HAYWARD/CASTRO VALLEY BOARD MINUTES

May 8, 2007

Present: Helene Carr, Liz Bathgate, Ursula Batz, Ruth Kuftin, Nancy Turner, Linda Slater, Joyce Morrison, Peggy Robinson, Barbara Jones, Evelyn Gertler

The meeting was called to order at 6:35pm by President Helene Carr.

Nancy Turner was commended for her fine program at Spanish Ranch.

The minutes from the previous meeting were approved as printed.

MEMBERSHIP REPORT: Darlene was unable to attend so she sent along a report that indicates we have 103 members who have already paid their dues for next year. Those who have not responded will be called by Debbie and Darlene.

It was moved by Linda Slater and seconded by Barbara Jones that the Opportunity Drawing for a free membership be held at the Installation Luncheon. This passed unanimously. Erica will be asked to do the drawing.

Linda stated that she had received a letter from National indicating that we had overpaid our dues to them last year by $51.00. This amount will be credited to our branch.

At the State Convention, Helene Carr won a free National and State Membership.

PROGRAM: Ruth Kuftin reported that 10 people have signed up to go to Scharfenberger Chocolate Factory for the tour and lunch. She also indicated that interest in Gamble Gardens was poor, so people will do that on their own.

Ruth has resigned from being Co-Vice President of Program for 2007-8.

Nancy Turner reported that a total of 35 people attended the Fraud Program at Spanish Ranch. About 15 were branch members and the rest from Spanish Ranch or presenters. One of the things stressed at the meeting was the use of a cross-cut shredder.

At the meeting we had a quorum and elected Audrey Wede as our Finance VP.

TREASURER’S REPORT: Linda Slater and Peggy Robinson reported that our CD brought in $391.76 interest from last year and that total has been added to the EF Fund which now has $2,530.89 in its account carried over for next year.

Linda decided to stay with Bank of the West and rolled over our CD at 4.89% interest which will come due in November.

Tech Trek Donations: In the future all personal donations to Tech Trek need to be made out to AAUW CA SPF and sent to the Tech Trek Chair. She will then record them and send them on to the treasurer who will forward them to the state. This way the donations are fully tax deductible for the donor. This year we received private donations of $1,742.

Possible dates for the summer planning meetings will be requested from the new board by email from Linda. Once she gets the dates when the board is available, she will set up the dates for the meetings.

CORRESPONDING SECRETARY: Barbara Jones reported that Mary Mayer has been in and out of the hospital and is now under Hospice care at Baywood. She also reported that JoEllen Rice’s mom just died at age 97.

TECH TREK: Evelyn Gertler mentioned that the Camper Mixer Social will take place on June 9th at the Orinda Community Center, Room 5 at 24 Orinda Way, Orinda. She requests that anyone wishing to attend get in touch with her for carpooling.

Evelyn gave us her resignation as chair of Tech Trek. She will be happy to mentor who ever decides to take on this project for next year.

INSTALLATION: The installation will take place at Dino’s on June 2nd at 11:30am. They are offering us 4 entrée selections at a good price. If we don’t get enough members to register for the event, the telephone tree will be activated. A person to do the installation of the officers is still needed.

HAYWARD VOLUNTEER DINNER: A nomination from our branch is in order. Linda Slater, Ursula Batz, Barbara Jones and Evelyn Gertler are forming a committee to nominate this person. The dinner event will be done differently with each local non-profit nominating a Pearl of Hayward. The Pearls will be invited to the picnic at Gail Steele’s home where money is raised for the event. Once the Pearl is chosen, the branch can write a biography of the person telling of all their good works in Hayward.

CONVENTION: Linda Slater, Helene Carr and Liz Bathgate all attended the State AAUW Convention in Ontario. Linda explained how the bylaws were completely redone by an ad-hoc committee in order to conform to new state laws and save money. This was met with large resistance by a number of people who never allowed the information from the committee to be presented. A member from Oakland Branch moved that we accept the new bylaws as written since they do not take effect until a year from June. This motion passed with more than the 2/3rd total needed. It passed because the branches now have time to review the new bylaws and make recommendations for revision at the next State Convention in April 2008. In the newly proposed bylaws, the ad hoc committee recommended that the State Board be made up of 16 members who would choose their own officers. The changes would make the state a 501c4 Mutual Benefit organization which protects our officers from being sued.

Linda proposed that we have a branch wide meeting to go over the old and new bylaws as a branch so that we can be more informed when we attend next year's convention.

NEW BUSINESS: Helene Carr talked about the need for a membership committee which would work closely with the program chair to increase membership. She talked about the Fremont Branch and their methods of increasing their membership these past three years. Helene suggested that we pay closer attention to our college publications to see what is of great interest to this group.

Helene also suggested that a committee be formed which would go out into the community to get funds to support Tech Trek and the local Scholarship. We could target women owned businesses and perhaps gain some new members here too.

There will be no Board Meeting in June.

The Board Exchange and pot luck dinner will take place at Charlotte Sladek’s home on July 10th.

Respectfully submitted,
Liz Bathgate, Secretary

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